PRODUCTION / ADMINISTRATIVE ASSISTANT

Job Description:

Clay & Paper Theatre is currently accepting applications for a Production / Administrative Assistant. They will assist and support the Artistic and Managing Directors in the day-to-day operations of the company. The ideal candidate will have excellent administrative, organizational and people skills, and a passion for community-engaged public arts and theatre.

 

Duties and Responsibilities:

The Production/Administrative Intern is responsible for supporting, assisting with and managing daily organization of the production aspects of the physical space and production needs, as well as production related tasks for our annual and one-off events and performances. In addition, they will provide office administrative assistance.

 

-The successful candidate will perform a broad range of activities including, but not limited to:
– Supporting and coordinating production elements of Clay & Paper Theatre’s activities, which include two annual one-day community festivals, a summer show with a 6-week run, additional community workshops, performances and events, plus workshop activities of The Centre for Insurgent Puppetry.
-Coordinating, in consultation with Artistic Director and co-Artistic Directors, production and workshop needs including: scheduling and logistics, sourcing and purchasing, volunteers, and assisting where necessary with workshops, rehearsals, stage management and box office/Front-of-House.
-Assisting with publicity and promotional materials and distribution, outreach and community engagement, media releases, calls for auditions/ artist
-Assisting with updating and maintaining the Clay & Paper Theatre website, social media accounts, newsletter, and information systems, including data entry and filing of documents
-Providing administrative support to Office Administrator and Artistic Director
Other duties as required to support Clay & Paper Theatre in its activities and operations

Requirements:

-Excellent written and verbal communication skills
-Exceptional organizational and project management skills with keen attention to detail
-Well-developed interpersonal skills
-Strong computer skills, experienced with Microsoft Office suite
-Highly motivated and responsible
-Self-directed worker able to work independently and as part of a team
-Ability to anticipate, understand, and respond to the needs of staff, volunteers, and community members to meet or exceed their expectations
-Positive and helpful outlook, flexible and adaptable to changing working conditions and situations; ability to work in a creative and sometimes hectic work environment
-Openness and willingness to learn and contribute
-Experience working in the arts, theatre and/ or not-for-profit sector an asset

Preferred Qualifications:

-Degree, diploma or certificate in Theatre Production, Arts Administration or equivalent work and/ or educational experience
-Experience with bookkeeping and QuickBooks software an asset
IT competency, including practical, working knowledge of design software and website maintenance an asset
-Experience with communications and social media an asset
-Marketing and publicity/ promotions experience an asset
-Experience with volunteer coordination an asset
-Driver’s License an important asset

Please submit a cover letter and resume to clayandpaper@gmail.com by May 3rd, 2021. Please write PRODUCTION/ADMINISTRATIVE INTERN APPLICATION in the email subject line. Only candidates selected for an interview will be contacted. Thank you.