We are committed to providing an inclusive and barrier-free work environment, starting with the hiring process. If you need to be accommodated during any phase of the evaluation process, please use the Contact information below to request special accommodation. All information received in relation to accommodation will be kept confidential.
When you apply to this selection process, you are not applying for a specific job, but to an inventory for future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.
The Canadian Food Inspection Agency (CFIA) is a separate employer and is not subject to the Public Service Employment Act.
The CFIA considers applications from individuals who have legal status to work in Canada and does not give preference to Canadian citizens.
In your application, please identify the legal status which entitles you to work in Canada – Canadian citizenship, permanent resident status or work permit. You will be asked to show proof of this status in order to complete the security screening required for employment. Failure to provide this information will eliminate your application from further consideration.
Individuals without Canadian citizenship, permanent resident status or an open or CFIA-specific work permit will only be considered if all other applicants with legal status to work in Canada are determined to be not qualified.
Administrative professionals at the CFIA play an important role in supporting key Agency activities. These positions are responsible for general administrative support to CFIA staff, and may include all or a combination of the following:
• Providing reception and general administrative support to a managers, supervisors and/or staff.
• Providing administration, human resources, procurement, financial service and advice to an inspection organization and employees of the Canadian Food Inspection Agency in the delivery of inspection services in one or more commodity areas.
• Arranging meetings, making travel arrangements, drafting correspondence and maintaining records.
• Maintaining data related to the inspection program, as well as, cost recovery in automated systems and producing scheduled and ad-hoc reports as required.
• Providing general information on various programs to field inspection staff, other government departments, industry and the general public.
• Preparing and processing program related documents and forms required for services, such as registrations and/or licenses.
• Preparing and distributing information, reports and presentations to inspection staff, specialists and managers.
• Preparing and dealing with export certification.
We offer a bilingual, science-based environment, with excellent benefits, flexible hours, opportunities for advancement, and emphasis on learning and development, and a high level of employee satisfaction. Join a workforce that’s as diverse as the people it serves. You can find some more great reasons to join us on our website: http://www.inspection.gc.ca/about-the-cfia/cfia-jobs/top-10-reasons-to-join-us/eng/1299859095075/1299859142835
Intent of the process
To establish an inventory for current and future vacancies. As positions become available, applicants who meet the qualifications may be contacted for further assessment.
This is an inventory of candidates to staff similar positions of various tenures, conditions of employment, security requirements, locations in western Canada and linguistic profiles.
Positions to be filled: Number to be determined
Information you must provide
Contact information for 2 references.
In order to be considered, your application must clearly explain how you meet the following (essential qualifications)
You must meet all essential qualifications in order to be appointed to the position. Other qualifications may be a deciding factor in choosing the person to be appointed. Some essential and other qualifications will be assessed through your application. It is your responsibility to provide appropriate examples that illustrate how you meet each qualification. Failing to do so could result in your application being rejected.
A secondary school diploma or CFIA-accepted alternative.
Applicants submitting education credentials from a non-Canadian institution are responsible for obtaining certification that these credentials are the equivalent of the Canadian education level required for the position.
Please refer to the link below for more information.
EE1: Recent and Significant* experience in providing administrative support services.
EE2: Experience in managing and maintaining email correspondence.
EE3: Experience in using Microsoft Office Suite Products.
*Recent and Significant experience is defined as depth and breadth of experience normally associated with having performed a broad range of related activities for a minimum of two years and within the last five years.
The following will be applied / assessed at a later date (essential for the job)
Various language requirements
English essential/Bilingual – Imperative (BBB/BBB)
Official languages proficiency will not be assessed for entry to the pool. Candidates entered in the pool will have an opportunity for assessment of their official languages proficiency if and when they are considered for an appointment.
If an insufficient number of qualified candidates are identified who meet the bilingual requirements, non-imperative staffing may be considered.
EK1: Ability to manage a Calendar within MS Outlook
EC2: Planning and Organizing
EC4: Written Communication
EC5: Client Service Orientation
EC6: Effective Interpersonal Relations
EC7: Collaboration / Teamwork
EC8: Oral Communication
EAS1: Ability to demonstrate proficiency in using Microsoft Excel
EAS2: Ability to demonstrate proficiency in using Microsoft Word
The following may be applied / assessed at a later date (may be needed for the job)
Completion of post-secondary education (college, university or technical school) in a field related to administration.
AE1: Experience providing reception or client services.
AE2: Experience in inputting, extracting, compiling and/or processing data utilizing automated systems and software.
AE3: Experience in using Microsoft Access.
AE4: Experience in using Microsoft PowerPoint.
AE5: Experience in using Microsoft Visio.
AE6: Experience in using PeopleSoft.
AE7: Experience in using SharePoint.
Correspondence / Document Management
AE8: Experience in developing electronic and hard copy filing systems.
AE9: Experience in maintaining electronic and hard copy filing systems.
AE10: Experience using file classification systems.
AE11: Experience in processing and disposing of confidential or classified documents.
AE12: Experience in managing email on behalf of a manager, such as: screening, re-directing or responding to routine correspondence on behalf of the manager.
AE13: Experience in managing the flow of correspondence, such as: receiving, analyzing, processing and tracking reports, mail, electronic messages and other documents.
AE14: Experience in writing, formatting and/or proofreading correspondence, such as: letters, memos, briefing notes, or reports in a business or office environment.
AE15: Experience in producing statistical charts and presentation material electronically.
AE16: Experience in providing financial services.
AE17: Experience in applying financial policies, procedures or directives.
AE18: Experience in assisting in the preparation of budgets.
AE19: Experience in monitoring expenditures and commitments.
AE20: Experience in preparing financial status reports.
AE21: Experience in providing budget and financial support services.
AE22: Experience in bookkeeping.
AE23: Experience in reconciling financial statements.
AE24: Experience in using the Integrated Financial Management System (IFMS/SAP).
AE25: Experience working with financial management systems such as Salary Management System (SMS), FreeBalance or Contract Management System (CMS).
AE26: Experience in applying administrative policies, procedures or directives.
AE27: Experience in operating and/or ensuring the maintenance of office equipment.
AE28: Experience in maintaining the stock of office supplies.
AE29: Experience in processing documents and/or transactions related to telecommunications (telephones, cellular phones, etc.).
AE30: Experience in processing documents or transactions related to assets management, acquisition or disposal.
AE31: Experience in providing human resource administrative support for management.
AE32: Experience in providing administrative support related to Occupational Health Assessments.
AE33: Experience providing administrative support to Senior Management.
Meetings / Appointments
AE34: Experience preparing background material for meetings.
AE35: Experience in coordinating logistics for meetings, conferences or events.
AE36: Experience in preparing summaries of the proceedings of meetings.
AE37: Experience in the scheduling and organization of teleconferences, videoconferences or meetings.
AE38: Experience taking and transcribing minutes of meetings.
Organizing Special Events
AE39: Experience in providing administrative support services for special events, such as: conferences or receptions.
AE40: Experience in coordinating logistics for meetings, conferences or events.
Purchasing / Contracting
AE41: Experience in procurement and material management.
AE42: Experience auditing, recording and verifying accounts payable and/or receivable.
AE43: Experience handling credit card transactions.
AE44: Experience preparing purchasing orders, contracts or invoices.
AE45: Experience purchasing goods and services.
AE46: Experience in using contracting and purchasing systems.
Research / Analysis
AE47: Experience researching, extracting and compiling or summarizing information from various sources.
AE48: Experience in using a travel management system.
AE49: Experience in scheduling and organizing business travel arrangements.
AE50: Experience in completing, verifying and/or processing travel expense claims and invoices.
Conditions of employment
Reliability Status security clearance – Applicants who have not lived in Canada for the past five (or ten, depending on security level) years may be required to submit a police certificate from each country in which they have lived for six months or more during this period, as well as other documentation required for the security screening process. Failure to submit this documentation if requested will eliminate the application from further consideration.
Secret security clearance – Applicants who have not lived in Canada for the past five (or ten, depending on security level) years may be required to submit a police certificate from each country in which they have lived for six months or more during this period, as well as other documentation required for the security screening process. Failure to submit this documentation if requested will eliminate the application from further consideration.
The following conditions of employment are required for an appointment from the pool:
• Adherence to the CFIA Code of Conduct.
• Adherence to the CFIA Conflict of Interest and Post-Employment Policy.
• Compliance with the Values and Ethics Code for the Public Sector.
• Legal status to accept employment for the entire period of employment.
Any of the following conditions of employment may be required for an appointment from the pool:
• Willing and available to work irregular hours (e.g., nights, weekends, statutory holidays).
• Willing and available to travel.
• Willing and available to work overtime.
• Valid driver’s license may be required.
Cognitive Ability – Level 1
Applicants must complete the Unsupervised Internet Test of Cognitive Ability – Level 1 as part of the screening for this selection process. This test assesses general problem solving and reasoning ability. You will have 60 minutes to complete the test. You must complete the test before you submit your application for this position.
For more information, please consult: Unsupervised Internet Test of Cognitive Ability – Level 1
The Public Service of Canada is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.
1. The Canadian Food Inspection Agency is committed to building a skilled and diverse workforce that reflects the Canadians we serve. We promote employment equity and encourage you to indicate if you belong to one of the targeted groups when you apply.
2. Please ensure that you read ALL points listed below, as this section contains important information about the application process. Failure to read these notes and follow these instructions could result in your application missing required information which may result in your application being eliminated from this selection process.
a) You are entitled to participate in the selection process in the official language of your choice.
b) You must submit your application online through GC Jobs (https://www.canada.ca/en/services/jobs/opportunities/government.html).
c) For this selection process, the CFIA will communicate with you by email. You must provide a valid email address to which you wish to receive communication regarding this selection process. You must ensure that you check your email account including spam, promotion or other folders regularly as there may be a deadline for responses. If you respond past the deadline you risk being removed from the selection process.
d) Applicants who are screened in to this selection process will be sent further information by email regarding what to expect during subsequent phases of this selection process.
e) Contact information for two (2) references – at least one (1) must be a current supervisor. Include name, telephone number and valid email.
f) Depending on the number of applicants, CFIA’s needs and CFIA HR plans, volume management strategies such as, but not limited to, top-down approach, cut-off scores, random selection and/or assessment may be used for the purpose of managing applications/candidates. Should a volume management strategy be used, communication regarding the application of the strategy will be provided to those candidates who are impacted.
g) During the application or assessment process both cheating and plagiarism are considered forms of misconduct and are not permitted. Any person found cheating, including those who help others to cheat, may be subject to removal from the selection process.
h) For more information on how to apply to a CFIA selection process, please visit: http://www.inspection.gc.ca/about-the-cfia/cfia-jobs/how-to-apply/selection-process/eng/1340892280563/1340892421348.
i) You will be asked to provide proof of your education credentials later in the process.
j) Various assessment tools may be used in this selection process such as: standardized tests, reference checks, written tests, an interview, etc.
k) Acknowledgment of receipt of applications will not be sent; we will contact candidates when the screening process is completed.
We thank all those who apply. Only those selected for further consideration will be contacted.
|Mary Rose Argonza-Oberhoffner|